Project Proposal for a Student Record Database Management System

Project Proposal for a Student Record Database Management System for Microtech found of multimedia scheme & Technology (MIMUT) TitleStudent Record Database Management System Centre describeWest African Chartered College Student NameMalamin Gassama IMIS Membership Number344029 Supervisor NameMr. Mike Topic Area Records Management Project TitleStudent Record Database Management System to keep bilk of students schedule process, course, class dates and tuition fees.IntroductionThis project is undertaken as a result of the Management team of Microtech Institute of Multimedia & Technology though it is necessary to develop a system that can keep track of their students enrolment processes, class start dates, courses chosen and tuition fee payment. With the above aim they should be able to ready access to the information mention in real time. This testament help the management to take decisions and too go out make the insert and finance staff work more organized.Database Manageme nt System and DataThe institution is experiencing a lot of student turn out to their various courses. Some do apply for quadruplicate courses at the same time. Some times files are being missing, which makes it very difficult to access a particular students record in regarding to personal information, class start dates and tuition fee payment. Justifications For the company Microtech Institute of Multimedia and Technology wishes to have a student record management system to keep record of the students enrolment process, course, class dates and tuition feesMicrotech Institute of Multimedia and Technology is please about the system (Database use) is to develop or implement and this will give me the opportunity to choose Microsoft admission 2007 as the database back end. For the student It will provide me with the opportunity for the first-time to design and develop a rich database management system for consumption by the Institute in real-time. Designing and implementation of the database system will be challenging and will also provide me with what its like in a real production environment to design and develop such type of system for business subprogram or purpose.Objectives A minimum of four Objective Activities 1. Analyse the works and duties of the Institute admission process. Deliverables Works with the members of staff in the admission department for hardly a(prenominal) days to observers the way they carry out student enrolment as well as the finance department in tuition collection unofficial of report explaining the function of the admission department. Who will use them and why The reports will help me through the development phase of the database model and schema. Objective Activities Deliverables Who will use them and why . Improve the work of the Institute admission Department. Creating of forms and queries and database model. User friendly Graphic User Interface with excitant, which the help the substance ab drug user to easily interact wi th the database. And input the correct data types in their respective fields. This will reduce the tendency of inputting the wrong figures. It will help the admission department to easily find and track students who did not complete their tuition fee, and whether if they are doing the right courses they apply for. Objective Activities DeliverableWho will use them and why 3. System testing. Allowing the Institutes admission Department staff and other members of staff as well to test the database application using dummy and live data. The data will include normal, valid and invalid data, and quantity. Come up with a ready and normal database management system ready for use. To ensure that the proposed database management application meets the users requirement and delivers their needs. Objective Activities Deliverable Who will use them and why4. User and Technical documentation.Produce a well explain user and technical documentation. Working copies of the user and technical documentat ions. Complete signing off of the proposed project. Resources Needed for Carrying out the Project Microsoft corporation to help me with the documentation of Microsoft Access database application license, features and technical requirement. HardwareA personal computer (PC) or a Lap cover song at least Pentium 3 processor, RAM size of it of at least 128 MB, Hard drive size of at least 40GB, Internal or external Network Interface Card of 10/100 mbps.SoftwareWindows Operating System (Window XP or later), Microsoft Office Access application (ms access 2007 or later), Antivirus software, Microsoft Office picture manager, Literature sourcesMicrosoft TechNet website, IMIS website, wikipedia and IT journals and library resources. Risks Type Gathering of required information from end users, to know what they want the application to do and functions. I. e. application requirements. Action to be taken if ariseFailure in gathering sufficient information for the start of the proposed project. Ty peEmerging of peeled technologies. Action to be taken if ariseWith new technologies comes up that I need to learn for the successful completion of the proposed project then I cleverness need to have extra lectures after college hours, do research on the internet, self study and professional help if possible. TypePolitical risk e. g. changes of top management of the institution. Action to be taken if ariseThe new management will be updated about the project, so that they can know exactly the general development process and benefits to the institution. Investigation PlanSteps to be takenGathering of required materials like articles, books and published papers in student record management. Search on the internet for readymade student record management system application packages on the market (Trials Versions) and review their features. This can help me through be project development phase. as well as journals and magazines on the use of software for student record management and h ow this can boost business productivity if it is automated. Books/Articles read CADLE, J & YATES, D (2001), Project Management For Information System, Third Edition.Pearson Education. LAUDON, KC & LAUDON, JP (2004), Management Information Systems-managing the digital firm, Eighth Edition. Pearson Education. WARD, J & PEPPARD, J (2002), strategic Planning For Information Systems, Third Edition. John Wiley & Sons. THOMAS CONNOLLY, CARLYN Database systems-A practical approach to Design, Implementation, and Management. Forth Edition. Addision Wasley. Internet sites include http//www. google. com http//www. wikipedia. com Project Development Plan Giant chart with milestones CHART FOR STUDENT RECORD MANAGEMENT DATABASE APPLICATION FOR MIMUTWBS WBS DESCRIPTION START END DURATION 1 Project Management 10/08/2011 12/12/2011 22 Weeks 2 Investigations 10/08/2011 24/08/2011 2 Weeks 3Systems Requirements 17/08/2011 21/09/2011 5 Weeks 4 Design 21/09/2011 06/12/2011 11Weeks 5Implementation A nd military rating 06/10/2011 27/12/2011 3 Weeks 6 Testing 19/10/2011 27/12/2011 10 Weeks 7 Documentation 25/08/2010 12/01/2012 20 Weeks Supervisors CommentsSupervisors must make comments about what was discussed with the student. How would the project be tackled/completed? What problems may they anticipate? What additional training is required?Also what are the students weak areas, and what they have to do to overcome them? Finally is the project fit for purpose? The following are not refreshing 1) a good project, 2) I am of the impression that it is suitable, 3) good, etc. Reasons for comments Areas of concern Additional support required General guidance/comments Letter of Agreement A letter of agreement from the employer must be attached for all projects containing work-based material. Signature of Student Signature of Supervisor Date of Agreement NB Electronic signatures will be accepted.